Mangofile
Mangofile! What is a Mangofile?
“Mangofile has elevated our filing system, from an old paper intense environment, to a virtual paperless world. It’s dynamic versatility, and flexibility has allowed us to tailor-make our version of Mangofile to best suit our needs. We can file large quantities of documents behind a quick and easy reference system, allowing us to access our files efficiently, giving us a powerful, yet easy to use database.”
Brad Moran Manager Constantiaberg Motors
Scanning
Scan to an electronic post room or in-tray.
Speed up delivery of electronic documents to intended recipients.
Scan speeds from 25-180ppm with optional document stamp/endorser.
Indexing/Filing
File once (no need to re-file; just "file and forget”).
Filing of all document types is centralised.
Associate documents with a virtual paper clip.
Add post-it notes, annotations and highlights.
Retrieval
Everyone can access and view the same document at the same time.
Related documents into one central point: view by contract number or client number
Retrieve by any index information.
Retrieve in seconds.
Access from any site or office in the World via internet browser.
Security
Securely saved: every document is date and time stamped.
Simple central backup procedure for all documents.
Advanced security profile restricts access to sensitive information.
A comprehensive audit trail detailing every action on the document.
Hard Cost Savings
Physical Storage – convert file rooms into productive revenue generating space and reduce off-site storage costs as well.
Shipping – email or fax your electrical documents. Eliminate those expensive courier delivery charges.
Backup and Disaster – eliminate the filming and/or copying costs and expensive archival storage for your customer documents and work papers.
Soft Cost Savings
Productivity – streamlined reviews, compilations, and audits lead to increase Partner and staff productivity. More billable hours and higher realization rates can be achieved. A conservative benchmark to use, from our experience, is saving 3 hours per person per week. Multiply that by staff effective rates to compute a good working payback estimate. Even with very conservative estimates, a multi-office form can experience full payback within a year from productivity gains alone.
Customer Satisfaction – immediate response on the screen to client calls means it is easier to bill for calls because clients equate immediate service with high value. With an electronic filing system, it is only a few clicks to the client’s digital folder, then email or fax the report or tax return to the client. Near instantaneous secure distribution of documents can make clients stand up and take notice.
Information Sharing – empower clients to retrieve their own documents from customised private client sites. For example, if a client needs a copy of their tax return for a loan application, they can retrieve it from their secure drawer on your website and then email it to their loan officer. Validate the accuracy and integrity of financial data and improve reporting capabilities for Sarbanes-Oxley compliance.
Security and Disaster Recovery – secure distribution of electronic information with 128-bit encryption. Protect your knowledgebase with backup/restore functionality. Archive files off-site as needed.